Document scanning and digitization mean turning your paper documents into electronic formats, capturing useful information, and storing the captured data in a central cloud storage repository so you can get it later.

Without good indexing and data access, a paperless solution is useless. When a document is scanned, an image is created. That image will have a file name (by default, a serial number), but no “text” in the sense that most computer operating systems recognize. In order to overcome this problem or to have your documents accessible by your computer, your end users or computer must use text-based data for sorting.

DMS is an abbreviation for document management system, which is a software solution for organising, securing, capturing, digitizing, tagging, approving, and completing tasks with your business files.